Transferring files between school and home


n Being ancient and overused, the floppy drives on the Electronic Department's computers are very unreliable.  One way to transfer work between school and home is to use a web-based e-mail service.  Access is only permitted to the service offered byYahoo by the school's internet server (to minimise the volume of unwanted email and spam).

Click here to go to Yahoo.  When you arrive at Yahoo's home page click the email button.  Before you can use the e-mail service you must sign up (this is free).  Note the stringent conditions associated with using this service.

You can use the email service either by logging in through the Yahoo web site, or by setting up a mail account in >> Outlook Express >> Tools >> Accounts >> Add  Setting up Outlook Express on a school computer only affects your own user account, so no one else can intercept your mail.

To transfer files home, email them as attachments to your home email address. To send them back to school, send them to your Yahoo address.

n An alternative method for transferring files is to use USB flash memory sticks.  This is a non-volatile memory which plugs into a USB port.  Always keep an archive of you files by periodically renaming them using save as (and adding a version number).  Several students have lost valuable work in the past by keeping all their eggs in one basket!

n Exam students can use FTP webspace (when it has been set up for them). This is an off-site folder into which files can be dragged and dropped. The folder can be accesed from school or from home. To avoid having to type in you username and password each time you access the webspace, you can set up a network place as follows:

Click on My Network Places

Click on add a network place

Start the Add Network Place Wizard

Select Choose another network location

Enter the FTP web address

Untick anonymous log-in and enter your surname in the user name field

Enter a suitable name for the network place shortcut

Finish the wizard.

A shortcut to your ftp webspace should now appear in your network places folder.

Launch the shortcut to open your webspace folder. The first time you do this you will be prompted for the password with an option to save it.

If all is well, your web folder will open ready to drag and drop files.

Note: Some file types will not respond well if you open them up from the webspace. e.g. word and powerpoint files. This is because word and powerpoint open temporary files at the same location as the main data file. Response will be limited because of the time taken to update the temporary file over the internet. Always copy such files to your local machine first. When you finish your editing session, upload the document back to your webspace.